With the New Year, I re-energised some of the habits that help me.
I know that when I enter my tasks into ToDoist, and I review it during the day:
- I get more done
- I have less stress, and
- I am more calm knowing important things are captured, and I don't need to keep them in my awareness so I don't forget about them.
I have installed it on my phone, and in the browsers as extensions.
When something comes to my mind that I would need to do, I tap the shortcut on the home screen of my phone, and add it quickly.
I have tested so many productivity apps in the past years, and I think this is one of the easiest choices for most people. It has all the features I need, it is well maintained, and I find it easy to use.
To keep me on track, I added a new goal in Beeminder to complete 5 tasks every day in ToDoist, and made a pledge from 5 to 90 USD if I don't do so.
[If you don't use Beeminder, it is another app that I recommend. Especially great for healthy habits. I also track a goal in Beeminder to eat below 2000 kcal per day.]
If you don't use a task manager for yourself, here are two articles to help you get started.
The Productivity Tool I Use to Get Things Done by Brett and Kate McKay - Dec 31, 2020
My Late 2020 Todoist Setup by Carl Pullein - Oct 18, 2020 - 14 mins
Carl Pullein has good videos on ToDoist. He evolves and changes over time, so his advice is not the same as before.
I tend to follow his adivce, because he puts in a lot of effort to come up with a good solution, so I just take up what he suggests, and follow it.
Tips that I have implemented from him:
1. Keep it simple, don't overcomplicate
2. I use four labels: 1_Must_Do_Today, 2_Next_Three_Days, 3_This_Week_, 4_This_Month
3. I don't add a date to my tasks, only the above four labels
Also, I don't use todoist for project management, just for tasks, errands, recurring tasks.
Even if it is not perfectly matching my needs, I still find his advice is better than doing nothing, or the clumsy way I would do it.
Do you use a task manager?
If yes, what / how is your system? I'm interested.
I think it is better to stay with your current app if it works for you than switching to a new one, even it has some extra features. Unless there is something missing for you or it closes down.
The gains from switching to a new app would be only incremental in my experience, but it takes a lot of time and energy to migrate the workflow into a new app.