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More ToDoist

Wednesday, January 06, 2021

With the New Year, I re-energised some of the habits that help me.

I know that when I enter my tasks into ToDoist, and I review it during the day:
- I get more done
- I have less stress, and
- I am more calm knowing important things are captured, and I don't need to keep them in my awareness so I don't forget about them.

I have installed it on my phone, and in the browsers as extensions.

When something comes to my mind that I would need to do, I tap the shortcut on the home screen of my phone, and add it quickly.

I have tested so many productivity apps in the past years, and I think this is one of the easiest choices for most people. It has all the features I need, it is well maintained, and I find it easy to use.

To keep me on track, I added a new goal in Beeminder to complete 5 tasks every day in ToDoist, and made a pledge from 5 to 90 USD if I don't do so.

[If you don't use Beeminder, it is another app that I recommend. Especially great for healthy habits. I also track a goal in Beeminder to eat below 2000 kcal per day.]


If you don't use a task manager for yourself, here are two articles to help you get started.

The Productivity Tool I Use to Get Things Done by Brett and Kate McKay - Dec 31, 2020

My Late 2020 Todoist Setup by Carl Pullein - Oct 18, 2020 - 14 mins

Carl Pullein has good videos on ToDoist. He evolves and changes over time, so his advice is not the same as before.

I tend to follow his adivce, because he puts in a lot of effort to come up with a good solution, so I just take up what he suggests, and follow it.

Tips that I have implemented from him:
1. Keep it simple, don't overcomplicate
2. I use four labels: 1_Must_Do_Today, 2_Next_Three_Days, 3_This_Week_, 4_This_Month
3. I don't add a date to my tasks, only the above four labels

Also, I don't use todoist for project management, just for tasks, errands, recurring tasks.

Even if it is not perfectly matching my needs, I still find his advice is better than doing nothing, or the clumsy way I would do it.


Do you use a task manager?
If yes, what / how is your system? I'm interested.

I think it is better to stay with your current app if it works for you than switching to a new one, even it has some extra features. Unless there is something missing for you or it closes down.

The gains from switching to a new app would be only incremental in my experience, but it takes a lot of time and energy to migrate the workflow into a new app.
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Member Comments About This Blog Post
    I know GTO Tasks, it is a nice app. When I was using Google Tasks, it was helpful with it.

    used Franklin Coveys approach a lot, when it my life was still more paper based. I can understand the sense of "physicality" of it, it is also something that I like, and miss from the digital.
    Sometimes, I make a paper task-list for the day.

    If you want to try something new, I can recommend the book "Do It Tomorrow", it shows an interesting system for task lists on paper, I used it for a few years, and I liked it a lot.
    98 days ago
    Interesting. I used to use GTO Tasks, and really loved it. But recently I decided to go back to a paper system with index cards and a binder with cutouts to spread them in functional ways. I need to touch my tasks to not bury them with "snooze" LOL. It's something I'm trying. If I need to switch back to GTO, I will, I left everything in there so I can go back if needed. My paper system is similar to GTO in that I can color code my tasks.

    I have also been using Habit Now app to help me remember to have better posture to help with IT band nastiness.

    98 days ago

    Comment edited on: 1/7/2021 12:12:36 AM
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