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It Takes a Village to do a Quilt Show

Sunday, July 17, 2016

If you've ever been to a quilt show, you probably only noticed the beautiful, stunning quilts and felt surrounded by color and talent.

Well, you were!

But how many visitors of the quilt show ever stop and look beyond the quilts to see what it takes to put one of these shows on?!

I'll give you a brief glimpse at how to put on a quilt show.

1. You must start the planning one year ahead of time.
This requires a dedicated group of people who meet for countless hours figuring out what, when, where, how and who.
1a. Know your budget!!

2. Begin to announce the show to the quilt club immediately after this year's show has completed.

3. Make a list of all the help needed, and get the groups to sign up for what job they can do.

4. Make a list of all the materials (hangars, bed sheets, clips, ladders, etc) needed, and let the club know you need this stuff and for them to sign up on what they can do/bring.

5. Decide the venue of the quilt show.

6. Choose a quilter to be the "Quilter of the Year". That person brings a lot of quilts, gets a big double space to display her quilts and is there from opening until closing each and every day of the show. She greets people and explains how she did the quilts she has hanging. A truly BIG job for one person, so start looking NOW for one who is willing to do it.

7. Communicate with the buildings supervisors, janitors, and maintenance people to develop a plan that covers all emergencies, like if the air conditioning goes out, where they want people to park, etc.

8. Get a Quilter's Lounge set up with lots of soups, salads, fruit and chocolate to keep the working bees on their feet! Make sure you have lots of bottle water too!!

9. Get a committee going to make the signs for the quilt show. Making a draft first, decide on which one the group wants to use. Then set up a conference with a print shop and beg for really low copy prices for the signs.

10. Go to the storehouse and get all the quilt stands and hangars and ladders and sheets and holders and microphones and and and................

11. If you are having a country store of stuff made for sale by quilters, you will need to set up a committee for that as well.

12. Group who will be responsible for the setting up of the show. This will include the following:
a. Group who will get stuff out of the storage.
b. Group who will unpack all the stuff from storage and move it to the assigned place.
c. group who will climb ladders and hang the sheets, then climb up again and hang the quilts. All must be done in the proper category space provided and planned for. Not one quilt is ever hung at random!

There are still many, many jobs to do before the show opens, and you can imagine the work of taking the show down!!

In between, every hour of the show, there are people walking around to make sure no one is taking flash photos of the quilts (one flash from the camera is equal to one day the quilt is hung out in the hot sun), that folks are not touching the quilts, answering questions, giving directions, meeting the vendors' needs, etc.

There are shifts in the quilter's lounge keeping the tables clean and the food fresh. There are the people who worked not he ribbons committee, and they have to put them on the winning quilts.

People are monitoring the parking lots, making sure no vehicle blocks the entry/exit or fire hydrant or doorways.

That is all I have time to write about. I am pooped. Even writing about all this is a real workout.

Now I must close, because I have to do my part in taking the show down. That will take several hours to do.

yes, folks. It takes a VILLAGE to put on a quilt show!!
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Member Comments About This Blog Post
    Wow! I don't think that any of us realize exactly what goes on behind the scenes to get these events put on. It really gives you a new appreciation for not only the work that goes into creating the quilts, but also the work that goes into displaying them at these events.

    Great job! Take a well earned rest. :)
    1007 days ago
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