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Benefits of a tickler file for organization

Tuesday, January 28, 2014

I became aware of the tickler file with office work and find that it has use with managing every day chores at home as well. For those unaware of a tickler file, it is basically a leter size file with 43 folders, 31 numbered from 1-31 for the days and 12 more for the months. If May 15, 2014 is the current date, The first folder is May then folders 15-31 follow, then June, then folders 1-14. So in general the folder for the current day and month is up front then folders appropriate for the next 30 or so days. So if I have a doctors appointment coming up on June 10 and there is an important document regarding that appointment it would be filed in folder number 10. As each day passes, the items in that folder for that day would be processed and the folder would be moved to follow the folder(s) for the next month.

Right now I have papers for an important meeting on February 11 in folder # 11, and papers for an doctors visit filed in the June folder. As you can see a tickler file is a handy tool for keeping papers that are needed at a future date.

A tickler file can also be used to put items that you are unsure of the necessity thereof aside to be considered in the future. For instance an event flyer for a 5k race in May could be placed in the April or May folder depending on when you feel would be a good time to reconsider it. And if you are in the process of tossing out unnecessary items and are unsure of a need for a certain item, you can put a note re that item in the tickler file for consideration again at a later time. Some times a tickler file is needed to remind you of a project that is waiting for the optimum conditions to do. Like plans for a rainy day family weekend event at the indoor park would be placed in a date for one Friday but moved to the next Fridays date if rain was not forecast for that week. Also, information from relatives could be collected and placed a week prior to an important day for which you may want to write them so you could be up to date when you do.
Many of you will find other uses of a tickler file that I have not mentioned.
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Member Comments About This Blog Post
    Nice - I have a leather portfolio with slots for cards that I use as a tickler. I've also found that a magnetic calendar is great for keeping those appointment cards everyone gives you.

    Super ideas!!
    1607 days ago
    DiscoverLLH: Thanks for your question. The tickler file can fit in an upright cardboard letter size storage box or in a file cabinet.
    To make the file I got 4 of the 12 pack letter size Manila folders that have right, middle and left hand tabs. For the days, I cut down the tabs to make twelve tabs across. Four left hand tab folders became folders 1-4 with the numbers staggered so that you could read each number. Middle tabs were cut down to make uncovered tabs 5-8 and right hand tabs were cut to make uncovered tabs 9-12. The next package was similarly cut down to make tabs 13-24 from left to right. The third package tabs were cut to make tabs 25-29 the same size as tabs 1-24 but tabs 30 and 31 were larger and took up the remaining space of the middle tabs. Five folders were extra. The months were named on the 4th package left, middle and right tabs with out cutting the tabs.
    I believe that the time for going through the month folders to populate the day folders can vary according to ones preference. I plan to spend time each Saturday to populate 7 days at a time; and, when I go through a new month, I plan to separate the materials by the week using the remaining 5 folders. Sometimes, I might leave items in the month folder even when I populate the date folders. I didn't mention this as it was not standard practice as far as I know but it should work for me.
    I am not as experienced in this as my blog may make it appear. I actually have only a month's experience using this system, but like the theory of it as it has already been helpful to me.
    1607 days ago

    Comment edited on: 1/29/2014 2:21:51 PM
    I use a DayRunner. I got my first one in 1984, wore out a few plastic ones, then got a leather one in 1989. I still use it. I have a monthly, weekly and daily section, keep it updated and check it several times a day. Very analog in a digital world.
    1607 days ago
    emoticon I use one also
    1607 days ago
    I have one, but I haven't used it lately. I think I will pull it out again.
    1607 days ago
  • ELSCO55
    Sounds very helpful
    1607 days ago
    I'm a bit confused about this but I want to understand it. What do you put in the month folder versus the date folder? Do you put everything in the May folder, for example, until you get to May 1st and then move them to the appropriate number folders? How do you store your folders?I'd love to see a photo if you have one! Thanks.
    1607 days ago
    emoticon I never heard of it. Thanks for the education. Pat in Maine. emoticon
    1607 days ago
  • NIKO27
    Great idea, going to try it at work.
    1607 days ago
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