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Tips to create the 25th hour of the day

Friday, September 14, 2012

As a senior software developer, I want to share with you some thoughts about time management tips that I usually use in my work to create my won 25th hour of the day ....

1. Don’t leave email sitting in your in box.

The ability to quickly process and synthesize information and turn it into actions is one of the most emergent skills of the professional world today. Organize email in file folders. If the message needs more thought, move it to your to-do list. If it’s for reference, print it out. If it’s a meeting, move it to your calendar Take action on an email as soon as you read it.

2. Admit multitasking is bad.

For people who didn’t grow up watching TV, typing out instant messages and doing homework all at the same time, multitasking is deadly. But it decreases everyone’s productivity, no matter who they are. So try to limit it.

3. Do the most important thing first.

it works best if you organize the night before, when you sit down to work you already know what your most important task of the day is.

4. Check your email on a schedule.

It’s not effective to read and answer every email as it arrives. Just because someone can contact you immediately does not mean that you have to respond to them immediately, People want a predictable response, not an immediate response. So as long as people know how long to expect an answer to take, and they know how to reach you in an emergency, you can answer most types of email just a few times a day.

5. Keep web site addresses organized.

Use book marking services like to keep track of web sites. Instead of having random notes about places you want to check out, places you want to keep as a reference, etc., you can save them all in one place, and you can search and share your list easily.

6. Know when you work best.

Each person has a best time. You can discover yours by monitoring your productivity over a period of time. Then you need to manage your schedule to keep your best time free for your most important work.

7. Make it easy to get started.

We don’t have problems finishing projects, we have problems starting them. Make a shallow on-ramp. Break your own projects into chunks, so you are not overwhelmed by them.

8. Organize your to-do list every day.

If you don’t know what you should be doing, how can you manage your time to do it? Some people like writing this list out by hand because it shows commitment to each item if you are willing to rewrite it each day until it gets done. Other people like software that can slice and dice their to-do list into manageable, relevant chunks.

9. Dare to be slow.

Remember that a good time manager actually responds to some things more slowly than a bad time manager would. Obviously there are more important tasks than processing email. Intuitively, we all know this :)

SparkCheers ;)

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Member Comments About This Blog Post
    Thanks for presenting such logical and practical steps towards getting the most out of our time. I especially like idea #7, since getting started on what's perceived as an unpalatably long task can make me procrastinate forever! That "activation energy" which kicks in when the task finally gets started is so helpful to see the project through.
    1987 days ago
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